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CKCS of Hawaii Contacts:
President: Kaye
Walsh
Web: Brian Walsh
phone: (808) 237- 8472
Updated: 06 May, 2010
CAVALIER
KING CHARLES SPANIEL CLUB OF
CONSTITUTION
ARTICLE
I Name and Objectives
SECTION
1. The name of the Club
shall be: Cavalier
King Charles Spaniel Club of
SECTION
2. The
objectives of the Club shall be:
(a)
To encourage and promote quality in the breeding of purebred Cavalier
King Charles Spaniels and to do all possible to bring their natural qualities to
perfection.
(b) To urge members and breeders to accept the standards of the breed as
approved by The American Kennel Club as the only standard of excellence by which
the Cavalier King Charles Spaniels shall be judged.
(c) To do all in its power to protect and advance the interests of the breed
by encouraging sportsmanlike competition at dog shows or obedience trials.
(d) To conduct sanctioned matches, dog shows, obedience trials, and any other
event for which the Club is eligible under the Rules and Regulations of The
American Kennel Club.
SECTION
3.
The Club shall not be conducted or operated for profit and no part of any
profits or remainder or residue from dues or donations to the Club shall inure
to the benefit of any member or individual.
SECTION
4. The members of the Club shall adopt and may from time to time revise such
By-laws as may be required to carry out these objectives.
BY-LAWS
ARTICLE I
Membership
SECTION 1. Eligibility.
There shall be two (2) types of membership open to all persons who are in
good standing with The American Kennel Club and/or who subscribe to the purposes
of this Club. Dues for the coming year shall be set by the Board of Directors
and shall be determined no later than November 30.
Regular (Individual)-
Enjoys all Club privileges including the right to vote and hold office.
Junior - Open to children under 18 years of age; a non-voting, non-office holding membership which may automatically convert to regular membership at age 18.
While membership is to be unrestricted as to
residence, the Club’s primary purpose is to be representative of the owners,
breeders and exhibitors in
SECTION 2. Dues.
Membership dues shall not exceed $30 per year for Regular members or $l5 for
Junior members, payable on or before the first day of January of each year. No
member may vote whose dues are not paid for the current year. During the month
of December, the Treasurer shall send to each member a statement of dues for the
ensuing year.
SECTION 3. Election
to Membership.
Each applicant for membership shall apply on a form as approved by the Board
of Directors and which shall provide that the applicant agrees to abide by the
Constitution and By-laws, Code of Ethics and the Rules of The American Kennel
Club. The application shall state the name, address and occupation of the
applicant and it shall carry the endorsement of one member in good standing.
Accompanying the application, the prospective member shall submit dues payment
for the current year.
All applications are to be filed with the
Secretary and each application is to be read at the first meeting of the Club
following its receipt. At the Club meeting, the application will be voted upon
and affirmative votes of 2/3 of the members present and voting at that meeting
shall be required to elect the applicant. Applicants for membership who have
been rejected by the Club may not reapply within six months after such
rejection.
SECTION 4. Termination
of Membership.
Memberships may be terminated:
(a)
By resignation. Any member in
good standing may resign from the Club upon written notice to the Secretary, but
no member may resign when in debt to the Club. Obligations other than dues are
considered a debt to the Club and must be paid in full prior to resignation.
(b)
By lapsing. A membership will
be considered as lapsed and automatically terminated if such member’s dues
remain unpaid 30 days after the first day of the fiscal year; however, the Board
may grant an additional 90 days of grace to such delinquent members in
meritorious cases. In no case may a person be entitled to vote at any Club
meeting whose dues are unpaid as of the date of that meeting.
(c)
By expulsion. A membership may
be terminated by expulsion as provided in Article VI of these By-laws.
ARTICLE II
Meetings and Voting
SECTION 1. Club
Meetings. Regular
Meetings of the Club shall be held at least four (4) times a year on
SECTION 2.
Special Club Meetings.
Special Club meetings may be called by the President, or by a majority vote
of the members of the Board who are present and voting at any regular or special
meeting of the Club and shall be called by the Secretary upon receipt of a
petition signed by five members of the Club who are in good standing. Such
special meetings of the Club shall be held on
SECTION 3. Regular Board Meetings.
There shall be a minimum of four (4) regular meetings of the Board of
Directors on the
SECTION 4.
Special Board Meetings.
Special Board meeting may be called by the President, or by the Secretary
upon receipt of a written request signed by at least 3 members of the Board.
Such special meetings shall be held on the
SECTION 5. Voting.
Each member in good standing whose dues are paid for the current year shall
be entitled to one vote at any meeting of the Club at which he/she is present.
Proxy voting will not be permitted at any Club meeting or election.
ARTICLE III Directors and Officers
SECTION 1. Board
of Directors. The
Board shall be comprised of the officers and one other person, all of whom shall be members in
good standing and all of whom shall be elected for one-year terms at the Club's
annual meeting as provided in Article IV and shall serve until their successors
are elected. General management of the Club's affairs shall be entrusted to the
Board of Directors.
SECTION 2. Officers.
The Club’s officers, consisting of the President, Vice-President,
Secretary and Treasurer, shall serve in their respective capacities both with
regard to the Club and its meetings and the Board and its meetings.
(a) The President shall preside at all meetings of the Club and of the Board,
and shall have the duties and powers normally appurtenant to the office of the
President in addition to those particularly specified in these By-laws.
(b) The Vice-President shall have the duties and exercise the powers of the
President in the case of the President’s death, absence or incapacity.
(c) The Secretary shall keep a record of all meetings of the Club and of the
Board and of all matters of which a record shall be ordered by the Club; have
charge of the correspondence, notify members of meetings, notify new members of
their election to membership, notify officers and directors of their election to
office, keep a roll of the members of the Club with their addresses, and carry
out such other duties as are prescribed by these By-laws.
(d) The Treasurer shall collect and receive all moneys due or belonging to
the Club. He shall deposit the same in a bank designated by the Board in the
name of the Club. His books shall at all times be open to inspection of the
Board and he shall report to them at every meeting the condition of the Club’s
finances and every item of receipt or payment not before reported. At all annual
meetings, he shall render an account of all moneys received and expended during
the previous fiscal year.
(e) Any two offices except President and Vice
President may be held by
the same person in which case the Board will consist of the Officers and two
directors.
SECTION 3. Vacancies.
Any vacancy occurring on the Board during the year shall be filled until the
next annual election by a majority vote of all the then members of the Board at
its first regular meeting following the creation of such vacancy, or at a
Special Board Meeting called for that purpose; except that a vacancy in the
office of the President shall be filled by the Vice-President and the resulting
vacancy in the office of the Vice-President shall be filled by the Board.
ARTICLE IV The Club Year, Annual Meetings and Elections
SECTION 1. The
Club Year. The
Club’s fiscal year shall begin on the first day of January and end of the last
day of December. The Club’s official year shall begin immediately at the
conclusion of the election at the annual meeting and shall continue through the
election at the next annual meeting.
SECTION 2. Annual
Meeting. The
annual meeting shall be held in the month of December at which Officers and
Directors for the ensuing year shall be elected by secret written ballot from
among those nominated in accordance with Section 4 of this Article. They shall
take office immediately upon the conclusion of the election and each retiring
officer shall turn over to his successor in the office all properties and
records relating to that office within 30 days after the election.
SECTION 3. Elections.
The nominated candidate receiving the greatest number of votes for each
office shall be declared elected. The nominated candidates for other positions
of the Board who receive the greatest number of votes for such position shall be
declared elected.
SECTION 4. Nominations.
No person may be a candidate in a Club Election who has not been nominated.
During the month of August, the Board shall select a Nominating Committee
consisting of 3 members and 2 alternates and not more than one of whom may be a
member of the Board. The Secretary shall immediately notify the committee and
alternates of their selection. The Board shall name a Chairman for the committee
and it shall be such person’s duty to call a committee meeting, which shall be
held on or before September 15.
(a) The committee shall nominate one candidate for each office and position
of the Board and after securing the consent of each person so nominated, shall
immediately report their Nominations to the Secretary in writing.
(b) Additional nominations may be made at the Club meeting prior to the annual meeting.
(c) Nominations cannot be made at the annual meeting or in any manner other
than as provided in this section.
ARTICLE V
Committees
SECTION 1.
The Board may each year appoint standing committees to advance the work
of the Club in such matters as dog shows, obedience trials, trophies, annual
prizes, social gatherings, membership and other fields which may well be served
by committees. Such committees shall
always be subject to final authority of the Board.
Special committees may also be appointed by the Board to aid it on
particular projects.
SECTION 2.
Any committee appointment may be terminated by a majority vote of the
full membership of the Board upon written notice to the appointee, and the Board
may appoint successors to those persons whose services have been terminated.
ARTICLE VI
Discipline
SECTION 1.
American Kennel Club Suspension. Any
member who is suspended from the privileges of The American Kennel Club
automatically shall be suspended from the privileges of this Club for a like
period.
SECTION 2.
Charges. An individual member may prefer charges
against another individual member for alleged misconduct prejudicial to the best
interests of the Club. Written
charges with specifications must be filed in duplicate with the Secretary
together with a deposit of $100, which shall be forfeited if such charges are
not sustained by the Board following a hearing.
The Secretary shall promptly send a copy of the charges to each member of
the Board or present them at a Board meeting, and the Board shall first consider
whether the actions alleged in the charges, if proven, might constitute conduct
prejudicial to the best interests of the Club.
If the Board considers that the charges do not allege conduct which would
be prejudicial to the best interests of the Club, it may refuse to entertain
jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix
a date for a hearing by the Board not less than 3 weeks nor more than 6 weeks
thereafter. The Secretary shall promptly send one copy of the charges and the
specifications to the accused member by registered mail together with a notice
of the hearing and an assurance that the defendant may personally appear in his
own defense and bring witnesses if he wishes.
SECTION 3. Board
Hearing. The
Board shall have complete authority to decide whether counsel may attend the
hearing, but both complainant and defendant shall be treated uniformly in that
regard. Should the charges be sustained after hearing all the evidence and
testimony presented by the complainant and defendant, the Board may by a
majority vote of those present reprimand or suspend the defendant from all
privileges of the Club for not more than 6 months from the date of the hearing.
And, if it deems that punishment insufficient, it may also recommend to the
membership that the penalty be expulsion. In such case, the suspension shall not
restrict the defendant’s right to appear before his fellow members at the
ensuing Club meeting which considers the Board’s recommendation. Immediately
after the Board has reached a decision, its finding shall be put in written form
and filed with the Secretary. The Secretary, in turn, shall notify each of the
parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion.
Expulsion of a member from the Club may be accomplished only at a meeting of
the Club following a Board hearing and upon the Board’s recommendation as
provided in Section 3 of this article. Such proceedings may occur at a regular
or special meeting of the Club to be held within 60 days but not earlier than 30
days after the date of the Board’s recommendation of expulsion. The defendant
shall have the privilege of appearing in his own behalf, though no evidence
shall be taken at this meeting. The President shall read the charges and the
Board’s finding and recommendation, and shall invite the defendant, if
present, to speak in his own behalf if he wishes. The members shall then vote by
secret ballot on the proposed expulsion. A 2/3 vote of those present and voting
at the meeting shall be necessary for expulsion. If expulsion is not so voted,
the Board’s suspension shall stand.
ARTICLE VII
Amendments
SECTION 1. Amendments to the Constitution and By-laws may be proposed by the Board of
Directors or by written petition addressed to the Secretary signed by 20% of the
membership in good standing. Amendments proposed by such petition shall be
promptly considered by the Board of Directors and must be submitted to the
members with recommendations of the Board by the Secretary for a vote within 3
months of the date when the petition was received by the Secretary.
SECTION 2. The
Constitution and By-laws may be amended by a 2/3 secret vote of the members
present and voting at any regular or special meeting called for the purpose,
provided the proposed amendments have been included in the notice of the meeting
and mailed to each member at least two weeks prior to the date of the meeting.
ARTICLE VIII
Dissolution
SECTION 1. The
Club may be dissolved at any time by the written consent of not less than 2/3 of
the members in good standing. In the event of the dissolution of the Club other
than for purposes of reorganization whether voluntary or involuntary or by
operation of law, none of the property of the Club nor any proceeds thereof nor
any assets of the Club shall be distributed to any members of the Club, but
after payment of debts of the Club, its property and assets shall be given to a
charitable organization for the benefit of dogs selected by the Board of
Directors.
ARTICLE IX Order of Business
SECTION 1. At
meetings of the Club, the order of business, so far as the character and nature
of the meeting may permit, shall be as follows:
Roll Call
Minutes of last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of Board and Officers (at annual meeting)
Election of new members
Unfinished business
New business
Adjournment
SECTION 2. At
meetings of the Board, the order of business, unless otherwise directed by
majority vote of those present, shall be as follows:
Establishment of Quorum
Reading of minutes of last meeting
Report of Secretary
Report of Treasurer
Reports of committees
Unfinished business
New business
Adjournment
ARTICLE X Parliamentary Procedure
SECTION 1. The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised” shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any other special rules of order the Club may adopt.
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